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Salary/Rate: $2,910/month @ 1.0 FTE
Print periodicals and online journals are an integral part of Hannon Library's resources and services. Reporting to the Collection Development Librarian, the Serials Coordinator is responsible for the receipt, recording, and processing of about 600 serials titles, including print periodicals, standing orders, and microfilm, totaling over 7,000 individual issues per year. This position is accountable for around $80,000 in invoices for physical serials subscriptions, binding, and microfilm, and another $300,000 for electronic resources. The Serials Coordinator resolves subscription problems with vendors such as order problems and the claiming and replacement of missing issues. This position is responsible for creating and updating serials holdings in Ex Libris Alma, and OCLC's union catalog using Connexion software. The Serials Coordinator also enables access to electronic resources in a variety of library systems to ensure patron access. The position is responsible for maintenance, shelving, shifting, weeding and binding in periodicals areas, including current, bound, newspaper, and microform. The Serials Coordinator oversees public service for these areas and also supervises student assistants. The position collects data and statistics that support decision making in the serials area.
Minimum Classification Qualifications:
Bachelors degree plus two years of current (within 5 years) experience in a Library; OR, 4 years of current library experience; AND, advanced proficiency in multiple library specific computer applications, e.g., integrated library systems, database applications, institutional repository; content management systems. Some positions may also require in-depth knowledge of specialty area(s), e.g., original cataloging, complex copy cataloging, serials management, ILL management, government documents, image resources, music.
Two years' experience in a serials or technical services department, or similar.
One year's experience working with the periodicals subsystem of integrated online library automation system, preferably Ex Libris Alma.
One year's recent experience with searching records in the OCLC bibliographic database.
Experience with an integrated library system, especially ExLibris Alma.
Experience using OCLC's Connexion software.
Experience with updating access/authentication software, especially EZproxy.
Experience with administrative modules of electronic resource vendors, such as Ebsco or ProQuest.
Supervisory experience, especially of students.
All Listed Duties:
Receives, processes, and distributes all serials publications for journals, standing orders, newspapers and microfilm. This includes creating and maintaining holdings records, labeling and security processing, routing journals to library faculty, claiming, and replacing lost or defective material.
Orders and reviews invoices for payment for all serials subscriptions for Hannon Library, including journals, newspapers, indexes, standing orders, and microfilm. Submits invoices to Acquisitions Technician for payment.
Enters and maintains Hannon Library serials holding information in OCLC's union catalog using Connexion software.
Coordinates the serials binding process, the shipment and receipt of periodicals to a commercial bindery.
Monitors and renews electronic resources through the Orbis Cascade Alliance and individual vendors. Verifies that increases are within budget. Submits invoices to Acquisitions Technician for payment. Maintains renewal status information on Excel spreadsheet.
Facilitates access to electronic resources. Adds, removes, or updates databases in library systems (including EZProxy via Git Bash, Ex Libris Alma, Primo Central Index, LibGuides). Maintains Excel spreadsheet of account information for electronic resources (including vendors, contacts, usage statistics administration information, etc.). Processes and updates eJournal package title lists in Alma annually or as needed.
Hires, trains, supervises, and evaluates student workers. The Periodicals Area relies on students to assist with the receipt and processing of new materials, shelving, stack maintenance with weeding and shifting, pulling and processing items for binding, and assisting users of print or microfilm serials.
Assists users in finding and using print, and microfilm journals. Also assists patrons with general library and directional questions and the use of the copier and microform machines.
Collects data and statistics relating to acquisitions and usage of print periodicals to assist in allocating funds to purchase materials to best support the curriculum. This includes designing and maintaining spreadsheets of acquisitions statistics to assist with budget planning, tracking journal price increases, and providing statistics on serials usage, price, and other data to assist in making decisions about journal cancellations.
Compiles electronic resources statistics. Annually collects and reports usage statistics from all of our electronic resources vendors. Maintains electronic resource usage information in Alma Analytics, including adding new vendors, connecting SUSHI accounts, and loading reports as needed. Annually collects and reports statistics on the number of resources we provide in terms of databases, eJournals, ebooks, and streaming services. As needed, provides title list and usage comparisons to aid in the decision-making process for adding or removing databases.
Creates and updates documentation of procedures for managing print periodicals and electronic resources as needed.
Attends Periodicals Review Team meetings and contributes to the meeting agenda where decisions are made regarding cancellations and other serials issues. Attends other staff library meetings, in-services, and retreats as appropriate.
Cross trains regularly with Cataloging Technician III and Acquisitions Technician III in order to learn position responsibilities in these areas. There is a great deal of overlap in workflow between Periodicals, Cataloging, and Acquisitions.
Special Instructions to Applicants:
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Must be able to successfully pass a pre-employment background check.
Under the provisions of the Fair Labor Standards Act (FLSA): -Position classifications defined as “non exempt” are subject to overtime
The person holding this position is considered a
Internal Number: 8282
About Southern Oregon University
SOU provides career-focused, comprehensive educational experiences to over 6,200 students. Along with an emphasis on student success and intellectual growth, SOU is committed to diversity, inclusion and sustainability. Theoretical and experiential learning programs provide quality, innovative experiences for students. At SOU, students build strong community connections through internships, mentorships, field studies, capstone projects, volunteer opportunities and civic engagement.
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