This position will serve as the primary auditor and administrator of existing asset equipment records housed in the Master Asset Profile module of the AssetWorks AiM CMMS (Computerized Maintenance Management System).
Duties to include:
Conduct on-site inspections of both completed and under construction buildings, as well as review construction documents or blueprints to become familiar with equipment installation locations and system orientation.
Conduct site audits to ensure installed equipment has been tagged and validate asset records reflect accurate equipment data plate information, installation location, warranty details, account information, customer contact information, maintenance parts, shop assignments, and other equipment attributes.
Track and record all inbound change requests affecting asset records and validate requested changes with site visits and contacting impacted campus customers and shop employees.
Assist Asset Inventory Technician and Asset Inventory Analyst as requested to ensure asset changes affecting preventive maintenance schedules are communicated to shops and customers.
Coordinate with campus partners, project managers, and shop personnel to locate electronic equipment and building documentation to be referenced or linked within the asset inventory database.
Maintain and control printed equipment information, building documents, construction plans, and blueprints in the Building Services Plan Room.
Education and Experience:
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. Optional Guidelines: Experience in the trade(s) areas related to the area of assignment may be substituted on a year-for-year basis.
Experience using Asset Works AiM asset management software. Employee performs a variety of program and administrative tasks in support of this responsibility including, but not limited to: auditing and administering changes to all assets tracked and maintained by the Building Services maintenance programs.
Experience working with large, complex data sets compiled from SQL server and other data warehouse applications. Must be able to create metric and reporting models from multiple data sets and applications, then present these models to stakeholders.
Employee progressively tracks and records all asset record change requests and communicates stated changes to all appropriate and/or responsible groups. Coordinates project review meetings with manager and all involved groups as required. Updates required AiM database and supporting programs with changes. Asset change requests are coordinated through this employee with all involved groups. Employee progressively tracks all attribute changes requested for each affected asset, including but not limited to: data entry and audit of existing records and reference data in AiM. Updates asset field naming convention and ensures future conformity. Employee trains internal users on AiM Asset Management and Work Management modules in collaboration with HR and Business Systems Analysts.
Experience in database administration and reporting. Employee performs as an equipment exert, data analyst and communications liaison between Building Services Division/Shop Supervision, Facilities Services Design & Construction Services, Facilities Commissioning Services, Facilities Services Project Management, UNC Facilities Planning & Construction, UNC Construction Management, Engineering Information Services, and/or various outside Architectural/Engineering firms as required.
Employee will be required to make formal and informal presentations on individual project statuses. Presentations, scheduling, support data, and/or other documentation may also be requested to be accomplished utilizing PowerPoint, Excel, Word, Project, Access, and/or Office.
Warranty documentation affecting assets and buildings are provided to this employee by all involved groups for tracking and recording.
Experience in report generation, querying, extracting, and compiling maintenance histories of assets from a work management system. Experience integrating current technologies into a facilities maintenance operations group and working within multiple non-interfacing systems to extract data and reporting. Experience in the review of various phases of building design and construction including blueprints and construction drawings. Experience in auditing asset inventories during and after new building construction. Experience keeping records current and accurate. Knowledge of Facilities Building Information Model (BIM), Construction Operations Building Information Exchange (COBie), OmniClass, and/or UniFormat standards.
Experience working with complex building systems and equipment. Ability to identify component parts and manufacturer data plate information and transfer these specs to a CMMS system. Ability to assess mechanical equipment and determine preventive maintenance requirements.
Applicant must be capable of operating and utilizing: personal computers, laptop computers, printers, calculators, hand held radios, telephones, cell phones, and various types of motor vehicles. This position must also use various standard and/or specific software programs, such as but not limited to: PowerPoint, Excel, Word, Project, Access, and/or Office.
Bachelor's degree in Business Administration, Information Technology, or Statistics from an accredited higher education institution with course completions and/or certifications in support of complex data analysis.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Internal Number: 172685
About The University of North Carolina at Chapel Hill
Carolina rates among the nation’s great institutions of higher education, set on an historic and beautiful campus that celebrates all four seasons. Carolina’s students, faculty and staff come here from around the world, bringing varied cultural, racial and ethnic heritages that help make UNC-Chapel Hill a thriving intellectual center. We’re repeatedly ranked the nation’s best value in higher education for students seeking to earn a college degree – the University has garnered the top spot each time since the ranking’s launch in 1998.Whether you’ve just started your career, are new to academia or are a seasoned professional with assorted campus experiences to draw on, we hope you will find a great place at Carolina.
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