General Purpose Undergeneral supervision,performs routine library support functions;assistsstudents,faculty, staff and the publicin locating, receivingand using library resources in a variety of formats; assistsfull-time staff and Librarianswith acquisitions, periodicals and cataloging functions following established procedures; accurately creates and maintains detailed library records;and performsrelated duties as assigned.
Essential Duties & Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Assistsstudents, faculty, staffand thepublic in identifying and locating library materials within the District and through the interlibrary loan process;explains basic library policies and procedures;directs patrons with reference and research questions tofaculty staffon duty.
Providesbasicassistance to patrons at the circulation desk; circulates library materials; assists patrons in the use of computers, media equipment, photocopiers and other library equipment;acceptspayments for fees and fines,posts payments;generates new and maintains existing library patron records; answers phones and email inquiries.
Processes new books, periodicals and other library materialsfor circulation and reserve collections;checks orders, covers, stamps andbar codes and labels books; repairs torn pages and loose hinges as needed; contacts suppliersregardingerrors/omissions in shipmentsas directed.
Processes intra-District libraryloan requests following established procedures; explains interlibrary loan procedures and policies to library users; processes and circulates borrowed materialsand processes requests from other libraries.
Performs libraryopening andclosingfunctionsfollowing establishedprocedures; turnson/off lights and computers, restocks supplies andunlocks/locks library entrances;ensures money drawers aresufficiently prepared with change each day;secures cash drawers at closing; calculates and prepares deposit forms.
Respondsto and troubleshootsuser problems with copiers and printers and other library equipment; contacts appropriate technical support personnel; reportsmaintenance and building issues following established procedures;advisessupervisor of major facility and equipment problems.
Assists Librarians and provides clerical support services as needed;prepares reports;processes mail;calculates, analyzes and maintains inventory spreadsheets, records and fileson circulation materials including books, textbooks, tablets, laptops and other materials; updates library ledger involving fees and print card money collection.
Maintains organized access to library materials by accurately shelving, shelf-readingand shifting booksand other library materials, searching for lost or missing items and cleaning shelving areas as needed.
Processes multimedia items and prepares materials for circulation; assists with the circulation of electronic short-term reserved materials including calculators, iPads and laptops; ensures borrowers sign required contracts and are fully aware of the limited checkout time for these materials; cleans and charges items as they are returned.
Prepares requisitions for library materials and supplies; maintains various spreadsheets on items purchased and provides statistical information as needed.
Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
Functionsas lead to student aides.
Performsrelated duties as assigned.
Employment Standards / Minimum Qualifications
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:
Basic library practicesand terminology.
General types and uses of library materials and stand references.
Basic procedures for the acquisition and circulation of library and media materials.
Public desk etiquette and methods of providing information.
Intra-library andinterlibrary loan procedures, and the corresponding software.
Basicprovisions of copyright laws.
Basic inventory methods and practices.
Correct practices for cash handling. Skills andAbilitiesto:
Respond to requests and inquiries from students, faculty and staffinvolving library services.
Usecomputerized cataloging, bibliographical and circulation system databases proficiently.
Assist with libraryacquisitionsand circulation processes.
Prepare and maintain statistical records.
Repair library materials with minor damage.
Explain and apply library rules, regulations and policies.
Identify and resolve user problems related to library equipment performance and operations.
Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
Communicate effectively, both orally and in writing.
Understand and follow written and oral instructions.
Operate a computer andusestandard business software.
Establish and maintain effective working relationships with all those encountered in the course of work.
EDUCATION AND EXPERIENCE Graduation from high school or GED equivalent and at least one year of experience in working in a library services setting; or an equivalent combination of training and experience.
As associate degree in library technology is highly desirable.Work experiencein a college or university settingispreferable.
LICENSES, CERTIFICATESAND OTHER REQUIREMENTS None
PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; andlift upto 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.
WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical library conditions, and the noise level is usually quiet.Employees mayoccasionallybe exposed to impatient, angry and/or verbally aggressive individuals. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.
APPLICATIONSUBMISSION To move forward in the selection process, you must complete an online application through our web site athttp://www.schooljobs.com/careers/scccd.Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.
The assessment process will also include an online competency assessment (40% weight) and an oral interview assessment (60% weight). Of those achieving a passing score on the competency assessment, only the 15 highest scoring candidates, plus ties, will be invited to the oral interview assessment. Passing score is 75% out of 100% on each assessment section.
The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.
ELIGIBILITYLIST Candidates who attain a passing score on each part of the assessment will be placed in rank order on a district wide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies in this classification districtwide for at least one year.
PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.
ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
State Center Community College District is an Equal Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.
State Center Community College District is committed to lifelong learning and success for all students by providing accountable, accessible, innovative and quality educational programs and services that enable productive citizenship in a diverse, global society.
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