Under the direct supervision of the Inpatient Pharmacy Director, and according to department policies and procedures, and guidelines, is responsible for procurement of all Inpatient Pharmacy pharmaceuticals and maintenance of pharmacy medication and supply inventory to support the provision of cost-effective patient-focused pharmacy services. Responsible for training and managing the daily activities of purchasing support staff. Supervises purchasing staff and inpatient technicians and pharmacists in the placement of orders, inventory & fulfillment processes, including controlled substances. Oversees the quality and safety of packaging and storage of medications. Helps develop strategy and goals for the department to improve efficiency, patient care, and satisfaction. Performs various administrative projects as assigned.
The inpatient Purchasing Manager’s responsibilities include but are not limited to:
1. Complies with all Federal, State and Local laws, regulations and rules; compliance with all accreditation standards and knowledge of and adherence to all policies and procedures of the organization and department.
2. Manages the day to day operations in real time, with a focus on the purchasing, receiving and inventory control processes.
3. Supervises the purchasing support staff. Supervision includes training, delegating tasks, overseeing daily activities, mentoring, guiding through demonstration of best practices and offering opportunities for professional development. 4. Oversees the training of pharmacy employees in stocking the pharmacy shelves appropriately, monitoring for outdated products, and the processing returns for prompt credits.
5. Provides orientation and training to new staff on unit dose and inventory processes including automation such as carousel and autopackager.
6. Supervises barcode labeling system for all medication and delivery of daily orders.
7. Oversees the ordering and receiving of all drugs and supplies at both pharmacies in a timely manner.
8. Coordinates the procurement and maintenance of medication and non-drug supplies (labels, etc.) necessary for the fulfillment of patient prescriptions at both pharmacy locations.
9. Ensures proper rotation and maintenance of inventory. Coordinates with the Return Company for quarterly removal of expired drugs.
10. Performs all Failure mode analysis on any generic name brand changes.
11. Coordinates the annual pharmacy medication inventory for both inpatient pharmacies.
12. Processes drug recalls in a timely manner when informed by the FDA and Drug Companies.
13. Lead the management of short or long-term backorders or medication shortages.
14. Maintains a timely and accurate flow of purchasing and receipts with Accounts Payable and resolve all billing problems. Provides oversight for the Accounts Payable process and holds others accountable for meeting expectations. 15. Generates purchasing and inventory reports and analysis as requested by the Inpatient Pharmacy Chief Pharmacy Officer or Director of Pharmacy.
16. Establishes and monitors weekly inventory and drug budgets for designated pharmacy accounts (inpatient, chemotherapy, clinics, etc) with monthly budget spreadsheet. Provides analysis of budget variances and leads development of initiatives to control costs.
17. Prepares, secures authorized signature, and processes all purchase orders; assists manager in establishing appropriate annual Purchase Orders for vendors.
18. Monitors purchasing contract compliance and market share on a quarterly basis.
19. Works with manager in the development and preparation of proposals to bid for pharmaceutical contracts; track credits and rebates due once the contracts are signed.
20. Manages inpatient and clinic 340B program operations, including purchasing, accounting, inventory management and audit preparedness:
a. Maintains and updates NDC list in split billing software (e.g. Sentry Sentinel)
b. Updates pricing in clinical pharmacy information system / EMR system (e.g.EPIC, Centricity, etc.)
c. Updates and maintains (in collaboration with finance or other departments) the charge description master
21. Manages state-supplied vaccine program operations including but not limited to:
a. Staff training on proper vaccine storage and handling
b. Vaccine procurement and receiving
c. Proper storage and handling of vaccines (including temperature monitoring)
d. Vaccine ordering and inventory control
e. Handling vaccine that is expired or damaged
22. Manages the pharmacy department temperature monitoring program, including the electronic monitoring system. 23. Collaborates and coordinates efforts with OP Purchasing supervisor (and assumes a lead in the relationship) to ensure compliance in the outpatient pharmacies and retail pharmacies setting as well.
24. Performs all department required quality assurance responsibilities.
25. Maintains the required level of competency to perform the essential duties and responsibilities.
26. Conforms to the Hospitals standards of conduct so that the best possible customer service and patient care is provided:
a. Conducts interpersonal relationships with patients, visitors, physicians and fellow employees in a courteous and customer friendly manner
b. Takes corrective action to improve performance on problem areas
c. Maintains all designated hospital information confidential at all times.
d. Follows established Hospital infection control and safety procedures.
e. Utilizes hospital’s behavioral standards as the basis for decision making and to support the hospital’s mission and goals.
27. Responsible for the creation and maintenance of a healthy work environment. A healthy work environment is one where people feel supported, held accountable, where standards are applied and expectations are clear. A healthy work environment is one where leadership supports and leads, models behavioral standards and sets the example for how to do all things right. Critical responsibilities related to this:
a. Being engaged in the department, including managing up, owning team decisions and communicating and supporting departmental and or organizational initiatives
b. Hold self and others to the highest ethical standards, and act with honor above all
c. Effective human resource management, including effectively disciplining people in accordance with established policies, recognizing people, completing performance evaluations and guiding people in professional development.
28. Performs other related tasks as needed.
Must adhere to all of BMC’s RESPECT behavioral standards.
Bachelor of Science in Pharmacy or Pharm.D.from an accredited College of Pharmacy required. Advanced degree (MS or MBA or MHA) preferred.
CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:
Licensed to practice as a Pharmacist in the Commonwealth of Massachusetts from the Board of Registration in Pharmacy.
Requires at least five years pharmacy related experience, including drug purchasing and inventory management. One year experience in hospital pharmacy preferred.
KNOWLEDGE AND SKILLS:
Requires mathematical skills, knowledge of purchasing and material management.
Effective interpersonal skills to interact appropriately with hospital staff, patients, families/visitors, physicians, colleagues, and others.
Ability to multi-task, prioritize essential tasks and meet deadlines.
Leadership ability to guide, direct, and mentor staff.
Experience with Microsoft programs (i.e. MS Word, Excel, Outlook) and web browsers. Experience with Pharmacy Management software or ability to learn is required.
Must possess self-management skills and require little to no supervision. This person must be a self-starter, self-motivating, have a strong work ethic and must have the ability to identify issues or opportunities that require attention and change.
Must possess and exhibit process improvement skills and acumen.
Internal Number: 9798
About Boston Medical Center
Boston Medical Center, located in Boston’s historic South End, is a private, not-for-profit, 567-bed, academic medical center and the primary teaching affiliate for Boston University School of Medicine.
Recognized for its high-quality, nationally ranked and comprehensive medical care for the entire family, patients have access to the most current treatment and advancements at BMC. BMC physicians lead the way in pioneering new therapies that impact the care of patients locally and worldwide.
In 2013, BMC made the decision to invest in a four-year campus redesign that includes additions to buildings, upgrades to existing structures, and an expansion of the Emergency Department. Once completed, the redesign will provide clinical workspaces with state-of-the-art facilities and equipment to solve BMC's most pressing care delivery needs.
Already complete, the hospital’s Shapiro Center is Boston’s newest outpatient care facility and features a quarter-million square feet of clinic space, key support services, one of the region’s most technologically advanced pharmacies, and a bright, spacious café. Housed in a facility that provides world-class, patient-centered care at every vi...sit, BMC doctors are among the best in their field. Many are recognized annually as “Top Doctors” in their medical and surgical specialties by publications such as U.S. News & World Report and Boston magazine.
Boston Medical Center is also the largest safety net hospital in New England and extends into the community as a founding partner of Boston HealthNet, a network of 15 community health centers throughout Boston serving more than a quarter million people annually.
No matter whom you meet at BMC, all are committed to providing every patient and family member with the highest quality of care, respect, warmth and compassion.
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