Under supervision of the CFO, the Accounting Technician shall be primarily responsible for Accounts Payable, related document archival, and acts as a Member Services Representative in a relief capacity.
The Accounting Technician has no supervisory authority but may retain functional authority over specific projects or areas of responsibility as specified in this position description or otherwise delegated by the CFO.
JOB DUTIES AND RESPONSIBILITIES
Enter, route and obtain authorization of invoices submitted to the Cooperative for payment. Post invoices once authorized.
Match purchase orders with receiving and invoices for those purchases that utilized the purchase order system.
Generate payment of approved invoices when due. Obtain approval of payments by supplying electronic approval documentation in support and releasing payments through approved procedures.
Reconcile vendor statements. Resolve vendor discrepancies. Maintain W-9 and insurance certificates for applicable vendors. Maintain the approved vendor list. Assist with meeting IRS 1099 requirements.
Scan appropriate accounts payable support not already routed for approval to comply with records retention and archival procedures.
Performs as needed Member Services Representative duties such as taking payments, processing consumer requests for electric service connection and disconnection, assisting customers with high-usage inquiries and payment arrangements, two-way radio communication, directing visitors to the proper department, communicating features of member service programs, and operating office machines and equipment.
Maintain electronic payment reports for member receivables.
Creates customized reports at the direction of the CFO as requested to assist with the productive use of available data. (i.e. monthly check register for Board packet.)
Other reasonably related business duties as assigned by CFO.
Shall be familiar with current Cooperative Bylaws, Board Policies, Administrative Procedures and Accounting Procedures.
Communication—Refers to the ability to inform orally and in writing with clarity and good effect, and careful, active listening to draw on the expertise of others, promote teamwork, and enable a problem-solving environment. Understand clearly or seek clarification when instructions are received. Prepares documents and correspondence using correct form and grammar.
Cooperation—The ability to establish and maintain effective relations with diverse groups of people (members, co-workers, vendors, and the public). Works cooperatively in group situations. Works actively to resolve conflict.
Customer Service—The ability to satisfy the expectations and requirements of external and internal customers. Displays courtesy and sensitivity and responds promptly to service requests. Identifies customer needs and explains services clearly. Manages difficult or emotional external and internal customer situations.
Professionalism— Treats people with respect and respects diversity. Maintains confidentiality of member and cooperative information. Presents a professional personal appearance. Works with flexibility adaptability, and integrity to uphold organizational values. Supports a culture of quality work.
Dependability—The ability to be trusted and relied upon to timely and accurately performs assigned duties with attention to detail. Inspires the trust of others. Strong organizational skills and the ability to manage competing priorities and deadlines. Ability to apply logical order to projects, activities, and record keeping.
Problem Solving—Develops alternative solutions; identifies and resolves problems; investigates concerns and provides answers in a timely manner; gathers and analyzes information skillfully; works well in group problem solving situations. Demonstrates good judgment in decision making
Safety Practices—Promotes and follows safe practices, procedures, and safety rules daily. Participates in scheduled safety meetings and activities. Actively participates in the Speak Up, Listen Up culture, reporting potentially unsafe conditions.
ESSENTIAL SKILLS, KNOWLEDGE & TRAINING
Minimum of an associate degree in accounting or business. Equivalent work experience and some post-secondary education may be considered in lieu of the degree.
Prefer a minimum of one year recent experience in a professional setting. Accounts payable, electric utility industry and/or NISC iVue software experience is a major plus.
Demonstrated working experience with personal computer, industry standard software, business information systems, Office 365, Windows, proficient keyboarding and 10-key by touch. Looks for methods to efficiently use tools available.
Excellent documentation and math skills.
The Cooperative expects employees to be reliable and punctual in reporting for their scheduled work.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions, duties and responsibilities of this job.
A person in this position usually has sufficient time to complete most tasks, although deadlines & interactions may create a stressful environment at times.
Must be physically able to sit or stand at a computer workstation for long periods of time using repetitive hand and arm motion.
Must be able to see, talk and hear. Specific vision abilities required by this job include the ability to adjust focus.
The employee may occasionally be required to lift and/or move up to 20 pounds.
Note: The preceding statements describe the general nature and level of work performed by the individual assigned to this position. This is not an exhaustive list of all duties, responsibilities and skills required of this position. Nothing in this job description restricts management’s right to assign or reassign duties, tasks and responsibilities to this job at any time.
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