The Event Logistics Coordinator facilitates all on-campus events for internal and external clients and specializes in event logistics such as staffing, furniture setup, technology, event flow, and budgeting. This position is expected to provide exceptional customer service, make decisions based on policies and procedures, and ensure all customers and events are positively impacted by their partnership with the office.
Design furniture setup diagrams for events on campus that ensures safe crowd movement and event flow.
Manage and grow inventory of University Events equipment’s such as furniture, decorations, and AV supplies.
Develop and maintain equipment replacement schedule and budget ensuring resources stay safe and operational.
Act as technology manager and troubleshooter for all primary University Events spaces.
Facilitate communication with University Offices such as Environmental Safety, Public Safety, Catering Services, Facilities Management, Media Services, and Student Centers and Activities to streamline university needs and functions.
Develop, update, and maintain campus event policies in partnership with other campus entities to ensure event safety (fire code and ADA), event logistics, and proper equipment use.
Supervise, lead, schedule, and manage three University Events Staff Teams totaling up to 30 student staff acting as Office Assistants, Event Technicians, and Setup Crew.
Train staff teams addressing customer service, event hosting, office procedures, event technology, proper lifting and moving of furniture, other equipment, and more.
Work with clients to establish event timelines, determine proper event spaces, coordinate tours, generate estimates, and provide on-site full time staffing as needed. Flexible hours required for some nights and weekends.
Communicate and book wedding services in accordance with the Roman Catholic Archdiocesan rules. Partnering with the University Events Office Coordinator for contracting.
Represent University Events Office on campus wide events.
Assist with selling spaces to External Clients.
High School Diploma or GED Required.
BA degree preferred
Knowledge of Microsoft Office products. Ability and willingness to learn event scheduling specific software.
Exceptional communication and customer service skills.
Flexible scheduling required.
Ability to lift 20 lbs or more, and manage multiple projects and/or religious concerns of St. Catherine students and community.
To apply: Please visit the St. Catherine University Employment Site at http://www.stkate.edu/hr. Candidates of color are encouraged to apply, as are those who will contribute to a diverse candidate pool. Requisition number is #20180061-Staff. Applicants may also visit the St. Catherine University Human Resources office to submit an electronic application. We are located in Derham Hall, Room 8. Applicants should electronically submit their application (including a resume, cover letter, and a design portfolio, that includes examples of brand and campaign projects). Application review begins immediately, position open until filled.
About St. Catherine University
St. Catherine University is committed to the development of effective, ethical leaders. Through study, practice and life experience, individuals have opportunities to enrich the knowledge, refine the skills and clarify the attitudes essential for responsible action.
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