Accounting Technician (May 2017)
Citrus Community College
The District provides a fully-paid, comprehensive program of fringe benefits including major medical, dental, and vision insurance for full-time employees and eligible dependents. Life insurance provided for employee only.
Provides technical general ledger accounting services assuring accurate and timely budget and financial information that can be used for current and future financial and program decisions. Maintains complete financial records for categorical and special funds. Performs reviews and reconciliation of a full range of general fund accounts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintains chart of accounts for grant, categorical, and special project funding. Sets up contract files, related documentation, and reporting requirements. Verifies and codes claims for reimbursements. Prepares reports of financial activity against budgets.
- Analyze adjustments and consolidate income, expense, and payroll accounts to support financial and mandated reports, as well as transfer to vendors and external agencies.
- Assists, and may facilitate certain aspects of the budget development process for categorical, special, and general funds. Participates in certain aspects of its preparation, such as data collection and prior-year performance analysis.
- Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs. Provides technical assistance to staff on financial matters relating to programs.
- Prepares and distributes documents and schedules to support the budget planning and development process. Provides training and technical assistance to support research and preparation of department and program budgets.
- Facilitates and prepares line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers. Monitors expenditures of funds carried over from prior fiscal periods.
- Participates with input of budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to assure expenditures do not exceed appropriations. Enters encumbered funds onto an automated accounting system.
- Provides technical expertise to staff for budget/financial areas. Provides financial and budget analysis as needed by senior staff. Performs special financial data gathering for items such as indirect costs and overhead allocations that would be applied to special funds and categorical programs.
- Interprets and administers the policies, rules, and regulations established the Board of Trustees including governmental accounting controls established by the Business Services department. Works with departments, programs, and sites to complete financial transactions with established parameters.
- Works with technology professionals to update and modify certain aspects of the computer-aided accounting system such as, but not limited to accounting controls, database fields and data entry screens.
- Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information.
- Reconciles cash accounts, fund balances, vendor, and specific balance sheet asset accounts. Reviews revenue and expense accounts. Reclassifies accounting transactions into proper account classifications.
- Reviews and analyzes transactions processed by others for accuracy, proper account coding or classification and allocation. Follows up with vendors, suppliers, and agencies to reconcile transactions.
- Assists auditors with the review of financial records and transactions.
- Prepares work-in-progress reports depicting monthly account activity, year-to-date balances and variances. Works with functional leaders to prepare narrative explanations of account activity. Prepares tax returns.
- Participates in the preparation of periodic financial statements and categorical reports, including variance analysis, for advisory/regulatory groups and administrators. Assists with opening and closing of financial records based on fiscal year.
- May provide leadership to other accounting and payroll staff.
- Performs other duties as assigned that support the overall objective of the position.
KNOWLEDGE, SKILLS AND ABILITIES:
- Requires considerable knowledge of the principles and procedures of accounting, auditing, and finance with additional expertise in budget preparation and control.
- Requires in-depth knowledge of generally accepted financial processes and regulations and controls applying to assigned financial operations.
- Requires a working knowledge of audit documentation requirements.
- Requires in-depth knowledge of automated accounting systems and relational databases used for storing and linking accounting data.
- Requires knowledge of the practices and techniques in accumulating cost accounting information, including allocation of accounting data to determine standard costs or rates.
- Requires a working knowledge of the financial management, control, and reporting processes associated with restricted funds.
- Requires well-developed math skills to perform complex accounting and statistical computations.
- Requires sufficient language skills to prepare reports suitable for external publishing.
- Requires well-developed human relations skill to explain detailed information in small group settings and work with staff in advisory capacity.
- Requires the ability to perform the functions of the position.
- Requires the ability to apply accounting controls, rules, and procedures, and perform accounting tests.
- Requires the ability to research, compile, analyze, and interpret accounting data.
- Requires the ability to maintain accurate and retrievable files, records, audit trails and trace transactions to original entries.
- Requires the ability to perform accounting and general math computations quickly and accurately.
- Requires the ability to setup complete fund accounts and prepare financial statements.
- Requires the ability to organize and prioritize work to meet deadlines and timetables.
- Requires the ability to work cooperatively with individuals and work teams within and outside the department, including vendors.
- Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases.
- Four years of accounting or finance experience in an institution of higher learning.
EDUCATION AND EXPERIENCE:
- An associate degree, or the completion of at least sixty (60) college-level semester units, and two years of accounting or finance experience; or, in the absence of an associate degree, or the completion of at least sixty college-level semester units, four years of accounting or finance experience.
- Incumbent must be able to work in an office setting engaged in work of a primarily sedentary nature.
- Requires sufficient hand-eye-arm coordination to use a keyboard and 10-key, arm/hand movements to retrieve work materials from storage files, and operate a variety of general office equipment.
- Requires visual acuity to read computer screens, printed material, and detailed accounting information.
- Requires auditory ability to carry on conversations over the phone and in person.
LICENSES AND CERTIFICATES:
May require a valid driver's license.
Please note, indicating the driver's license number on the application will be considered complete for the application procedure. If a valid driver's license is required for this position, verification of a valid driver's license will be made at the time of employment.
"THE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER."
It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.
Special Instructions to Applicants:
Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use "NA" (not applicable), do not use terms such as "see resume" or "see attached". When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the "Finished Attaching Documents" button and confirming. It is advisable to attach "Optional" documents first, and then "Required" documents once you are ready to click on the "Finished Attaching Documents" button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on "Finished Attaching Documents" and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on "Finish Attaching Documents Later". Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected "Finished Attaching Documents" and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.
We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.
Starting salary for a new classified hire at Citrus College is fixed at Step 1.
--Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
--Official transcripts will be required at the time of the job offer.
--Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year.
--Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
--All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
--Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
--A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview.
--Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled.
--Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview.
--Travel costs must be borne by the applicant.
--Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President.
--If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.
For full application instructions and position description, visit https://employment.citruscollege.edu/applicants/Central?quickFind=51586
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