Responsible for collecting, processing, maintaining and managing data related to the Human Resources function. Provides accurate, courteous and efficient service to the various internal and external customers assisted by this position. Maintains the highest ethical standards, including confidentiality of employee records.
1. Coordinates the personnel action form (PAF) process for full-time employees and assists supervisors with the PAF for part-time employees as needed; 2. Sets up all full-time and part-time personnel in the Colleague system and auxiliary programs for employees upon hire, termination, and ongoing changes in compensation and employment status; assures that records remain current; and communicates related information to individuals and departments on a regular basis; 3. Maintains auxiliary electronic files and prepares associated documents, including but not limited to; Board of Trustees Meeting Action List and Annual Appointment List, and organizational charts; 4. Creates new position codes within the Colleague system in response to additional staff or changes in current positions, and generates related information for payroll. Works closely with payroll to resolve employee data issues in a timely manner; 5. Requests and tracks Shared Leave donations. Maintains Shared Leave Hours in Colleague; 6. Maintains Exit Interview tracking spreadsheet; 7. In collaboration with the Community Relations & Marketing Department, coordinates employee information for the college catalog; 8. Maintains tracking spreadsheets for employee files archived at the College; 9. On an as needed basis, responds to verifications of employment, completes Loan Forgiveness forms, unemployment claims forms, and archived records requests; 10. Prepares and distributes employment contracts and amendments for all full-time regular employees throughout the year; 11. Serves as back-up for the other Data Management Technician for employee leave data entry; 12. Presents information about payroll, leave, and longevity to new employees at New Employee Orientation; 13. Participates on, and/or supports as needed, related committees and projects; 14. Positively contributes to the College Vision, Mission, Values, and Welcoming College statement; 15. Performs other duties as assigned.
1. Associate’s degree in Information Systems Technology, Office Systems Technology, Accounting, Business Administration or related field (OR an Associate’s degree in another discipline plus one year of related experience); 2. One year of related data management experience using multiple software applications; 3. Experience using Microsoft Excel and Word.
1. Data management experience utilizing an enterprise-wide information system; 2. Experience working in Human Resources; 3. Related experience working in higher education; 4. Familiarity with Microsoft Visio software; 5. Bachelor’s degree.
Special Instructions to Applicants:
1. Upon submitting your on-line application, unofficial transcript must be uploaded to your application for the related degree(s) listed in the
Founded in 1959 in the heart of Asheville, A-B Tech is the largest higher education
institution in Western North Carolina, serving approximately 25,000 students a year
in Buncombe and Madison counties through our curriculum, continuing education and
workforce development programs. Located on a picturesque campus bordered by
Biltmore Estate, Asheville High School and Mission Health, A-B Tech attracts local
residents, as well as people from across the country who are drawn to Asheville’s
mountains and thriving community.
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