The Natural Resource Ecology & Management (NREM) and Entomology (ENT) departments, including the US Geological Survey's (USGS) Iowa Cooperative Fish & Wildlife Research Unit (Cooperative Research Unit) located in Iowa State University's NREM Department, are seeking a qualified candidate for an Administrative Specialist II position. This individual will be part of the NREM/ENT Business Office team and the Cooperative Research Unit and will be responsible for compliance with federal, state, and ISU policies and procedures.
This position serves as grant coordinator to the Cooperative Research Unit and the NREM and ENT departments. Duties include collaborating, advising, and assisting faculty in preparing proposals for federal and non-federal agencies; developing and assisting with proposal budgets, including subcontracts; preparing Goldsheets and assisting in the submission process, and reviewing of the proposal package; completing and reviewing the forms necessary for funding agencies; respond to inquiries about grants, accounts, budgets, etc; and develop and maintain a website that identifies and communicates a broader range of funding opportunities for faculty, staff, and students.
This position will serve as the sole point of contact for the Cooperative Research Unit and both NREM and ENT departments with the Office of Sponsored Programs Administration (OSPA), Sponsored Programs Accounting (SPA), and the USGS and will coordinate post-award amendments on contracts and grants, including rebudgets and extensions.
This position is responsible for budget reconciliation and monthly reporting for both Iowa State University accounts and federal USGS accounts for the Cooperative Research Unit. The position requires knowledge of both Iowa State University and USGS federal accounting, reporting, procurement, and travel property management systems. The position is responsible for information delivery through managing the content on the Cooperative Research Unit website, collecting news and written publications, poster presentation displays and other media outlets. The position provides administrative support for the NREM/ENT Business Office and the Cooperative Research Unit, and serves as a liaison with DOI/USGS regional and federal staff and scientists and will also manage information for the creation and delivery of regular reports.
Other responsibilities include hourly payroll, supply reimbursements, trains new Cooperative Research Unit Graduate Students and technicians to comply with federal regulations, and maintains a federal safety training database. This position manages federal inventory (including a fleet of federal vehicles) and arranges travel. The successful candidate will possess excellent written and verbal communication skills, outstanding time management skills, the ability to multitask and a commitment to customer service.
The successful candidate must possess the ability to work quickly, efficiently and accurately within the appropriate state, ISU, and federal guidelines, and a willingness and ability to learn new software programs. As a member of the NREM/ENTBusiness Office this position is expected to model professional behavior and provide excellent customer service for external and internal contacts with the NREM/ENT Business Office and the Cooperative Research Unit.
Required Education and Experience:
Bachelor’s degree and 1 year of related experience; OR a combination of education and/or related experience totaling 5 years. Experience must be at a comparable level and directly related to the duties of this position.
Preferred Education and Experience:
Experience with ISU policies, procedures, and grant proposal and administration processes.
Experience writing business newsletters and electronic/web delivery.
Training or experience with database software such as Microsoft Access.
Training or experience with Microsoft Office suite (or similar) with word processing, spreadsheets and electronic communications (email, pdf, etc.)
Iowa State University is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. Over 36,000 students are enrolled and served by over 6,200 faculty and staff (see www.iastate.edu). Ames, Iowa is a progressive community of 60,0...00, located approximately 30 minutes north of Des Moines, and recently voted the best college town in the nation (see www.visitames.com). Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented minorities, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution.
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